A regular meeting of the
Board of Directors of the John Muir High School Alumni
Association was held on Saturday, December 3, 2011 at
10:00 a.m. on the campus of John Muir High School.
1.
Call to Order – The meeting was called to order
by President, Jim Henderson, and all those in attendance
introduced themselves.
2.
Approval of Minutes – Neal moved and David
seconded a motion and the minutes from the meeting held
Saturday, November 5, 2011 were approved.
3.
JMHS Campus Update – no report
4.
Visitor/Public Comment – Rhonda Graves from the
class of 1983 is the new Muir Pep Advisor. She is a
volunteer. They’ve recently brought back the Short Flag
Girls, the Song Girls and JV Pep Squads. She is teaching
the girls the old routines and helping them be more
organized and responsible young women. She hopes to
bring back the Yell Leaders in the future, but is
concentrating on getting the girls’ squads in order
first.
She is requesting $200
from JMHSAA for the purchase of eight (8) skirts for the
Short Flag squad so they’ll have a second skirt. The
girls and their families raised enough money to get the
squad into one full uniform and the football coach gave
all the girls a jersey for them to wear as a second top,
but the girls need another skirt. Especially for weeks
when they may have two events in the same week which may
not allow enough time to get the one skirt laundered
between events. The skirts will become the property of
the squad after the girls graduate. The topic of
hand-me-down uniforms was discussed and decided that it
was a non-issue.
Jim gave her our "Grant
Request Form."
5.
Organizational Matters
-
Brownfield Car Sale – the Jaguar remains at JMHS
since the picnic and may not return to Brian’s house
due to wind storm damage. It must be sold ASAP. Tracy suggested we form
a Brownfield Scholarship Award Committee for the purpose
of soliciting funds and accepting applications and
selecting awardees and task them with selling the car.
It was noted that it needs to be sold sooner than that.
She will solicit people to be on the committee for the
other tasks.
Jim will list it on
Craig’s List and other classifieds such as Auto Trader.
Tracy will send out a blast on Facebook.
b.
Student
Athlete Academic Resource Center (SAARC) grant request –
we are unable to give SAARC any funding as they do not
have an ASB account. Tracy will send a blast
through Facebook to everyone requesting a donation of
snacks and drinks for the SAARC organization. Evelyn
will encourage the SAARC organizers to obtain an ASB
account for future funding request.
6.
New Business – None stated.
7.
Committee Reports
a)
Finance – The finance committee did not meet this
month. As of November 30, 2011 our bank balance in the
Wells Fargo Operating Account was $3,665.08. The bank
balance in our Special Donation Wells Fargo Savings
Account was $29,070.92. $20,000.00 is allocated for the
new sound system for the Rufus Mead Auditorium. The
PayPal account balance is $0000.00.
There were 32 checks written and 1 electronic payment in
November 2011 from the operating account totaling
$0000.00. The major expenses for November 2011 were
$0000.00, for Faculty “Mini Grants”,
$0000.00 for AMS-General
Liability/Directors & Officers Insurance, $0000.00for
Hall of Fame and Turkey Tussle events, $1,559.91 to
Advanced Promotional Products for Turkey Tussle
T-Shirts, $10.00 for State Fees, $89.58 for museum
expenses, $149.35 for postage (H of F, Membership Drive)
and $315.38 to Kopy King Printing for Year-end
Solicitation Stationary. The balance of the expenses,
were for normal monthly operating expenses. There were
00 deposits to the operating account totaling
$0000.00
and $0000.00 in PayPal Collections, less
$0000.00 in PayPal
Service Charges. The deposits consisted of $0000.00
for Member Dues, $0000.00 for Yearbook Sales,
$0000.00 for
Digital Yearbook Sales, $65.00 for T-Shirt Sales,
$0000.00 for Year End Solicitations,
$0000.00 Hall of
Fame Donations, $0000.00 for Donations,
$0000.00for
unknown purposes and $0000.00 transferred from PayPal.
The balance in the Nettie Piggee Scholarship Fund is
$1,710.00 and the John Zweers Scholarship Fund has
$550.00. We also have $250.00 for the Brownfield
Memorial Fund and $50.00 designated to the Science
Department.
b)
Membership – we have had 796 people join the
JMHSAA since inception. That number includes the 190
students from the class of 2010 with their one year free
membership which has since expired and none of them have
renewed.
There are 28 Lifetime Members, which includes four
honorary members (Victor Wright, Carrie and Chuck
Bradford, and Walter Worrill). We have 20 multi-year
members (alums who attended both Muir Tech and Muir HS);
we have 159 one-year members (includes membership drive
and renewals). At the moment there are 207 current
members out of the 796 that were members at one time or
another. There are seven known deceased members and 582
who belonged at one time but are not current. Of the
current members 16 are Hall of Fame members. Of 29
JMHSAA Board Members, 11 are Lifetime, one has never
been a member, two are current and 15 will hopefully be
renewing with the drive that just got mailed.
One-hundred-four Hall of Fame members have been included
with the most recent membership drive (five are Lifetime
Members and need not be contacted) for the first time.
David suggested a membership drive letter tailored to
the Hall of Fame members, and Jill suggested that
perhaps we add something a little more personal than the
standard letter all the other alumni receive; perhaps a
personal note from a board member pointing out the good
things membership brings to the students.
c)
Communications – Tracy reported that the Facebook
group page has 2,390 members.
Jim reported that during
the month of November we had 7,470 visitors to the
website. The daily average was 249. The busiest day of
the month was Thursday, November 10th (the day of the
Turkey Tussle) and the most visited section was the
Turkey Tussle page.
d)
Allocations – No report.
e)
Special Events – Unfortunately, while we lost the
“Chicken Tussle,” but it was well attended, which was
nice for the athletes.
·
The Turkey Tussle presented Jill with some
challenges due to the construction at the Rose Bowl. We
only had use of one tunnel which became very congested.
The fact that we couldn’t utilize the seats above the
main aisle also created congestion in the aisle.
·
Paid attendance was 3,530 on Muir’s side and
3,155 for PHS. The overall total was between 7,400 and
7,500, which includes attendees like the pep squads,
homecoming courts, band members and JMHSAA Board Members
assisting with the event operations.
·
Jill is working on securing a 5-year contract
with the Rose Bowl for the 2nd Friday night
of November with the caveats that the UCLA football
schedule not conflict with those dates and that stadium
construction not be impacted.
·
Karin relayed a message that the sound tech in
the Press Box was dismayed that he wasn’t told that
there would be an ROTC member who had escorted a
Homecoming Court member standing almost immediately in
front of where he had placed the microphone for the
singers of the National Anthem and “America the
Beautiful.” Hopefully that doesn’t happen again so the
sound flows out better, he said.
·
Friday at Mijares didn’t garner a lot of
attendance. The class of 1971 had their “get-together,”
but not many other folks attended. We hope that won’t
be an issue next year and we’ll be able to have the
pre-Tussle party there.
·
The Hall of Fame Induction Ceremony went well,
although we were all disappointed in the attendance and
the thought was the weather played a role, even though
it wasn’t raining during the ceremony. We had hoped
that Miss Nettie being inducted would bring a lot more
folks out. We actually had better attendance last year
when we charged $40 per person.
·
There were two football players who had agreed to
read bios of the inductees who did not show up. Two
students stepped in and read those bios with no notice
and did a great job!
·
It was acknowledged that the janitors assigned to
the Homecoming Faire & Picnic this year were amazing!
There were a couple of groups that had signed up to
attend that didn’t and a couple of groups changed what
they were selling from what they told us they’d be
selling.
·
We made $35.00 facilitating pictures with the
Bell since no one from the football team came to do it.
On the whole the
Homecoming weekend activities were deemed a success with
all challenges handled. Great job all and thank you
does not cover what we want to say and owe to Jill for
her awesome contributions!
f)
Hall of Fame – No report
g)
Grants/Scholarships – Carina is working on the
Tournament of Roses Grant Application for submission in
February.
h)
Reunions/Resource Manual – No report
i)
Campus Pride – No report
j)
Historical Museum – the museum had approx. 100
visitors in the month of November. A member of the
class of ’37 donated a yearbook and it was worth noting
that all the signatures in it were with fountain pen!
Tracy asked for a
committee of folks to help inventory the trophies and
plaques. Volunteers to assist are: Karin, Jill and
Chuck. Tracy will ask for more volunteers on the
Facebook website.
8.
Next Board Meeting will be held on Saturday,
January 7, 2012 at 10:00 a.m. in the school library.
9.
Meeting was adjourned at 12:00 p.m.
Respectfully submitted,
Jim Henderson,
President
Exhibit “A”
Attendees
|
Board Members |
Visitors/Committee Members |
|
Neal Brockmeyer |
Rhonda Graves –
c/o ‘83 |
|
Jill Hawkins |
|
|
Jim Henderson |
|
|
Karin
Hubbard-Luster |
|
|
Doug Kosobayashi |
|
|
Chuck Malouf |
|
|
Lewis Peters |
|
|
Evelyn Peterson |
|
|
Tracy Richards |
|
|
David Rutherford |
|
|
Larry Tharp |
|
* Portions
redacted, full
disclosure of minutes available upon request.
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